Privacy Policy

Your privacy is important to us.

Last updated September 15, 2022

We appreciate you trusting us with information that is important to you, and in return we want to be transparent about how we use it.

Here we describe the privacy practices for our website. You will learn about the data we collect, how we use it, the controls we give you over your information, and the measures we take to keep it safe.

Our contact details

Name: TheMindMarket Ltd

Address: 3rd Floor, 86-90 Paul Street, London EC2A 4NE

Phone Number: +44 (0)20 4538 6011

E-mail: Privacy@TheMindMarket.com

Website: www.TheMindMarket.com

The type of personal information we collect

We currently collect and process the following information:

Personal data is only collected if you communicate it to us yourself.
When you visit our website, our web server automatically records your IP address, but does not link it to your personal information. The IP address is collected to help us administer the website and to collect demographic information for aggregation purposes.

General data processing information

Affected data:
Personal data is only collected if you communicate it to us yourself. Apart from that, no personal data is collected. Any processing of your personal data that goes beyond the scope of the statutory permission is only possible on the basis of your express consent.

Processing purpose:
Contract execution

Categories of recipients:

Public authorities in the event of priority legislation.
External service providers or other contractors.
Other external bodies in so far as the data subject has given their consent or a transmission is permitted due to a prevailing interest.

Third-country transfers:
As part of contractual execution, processors could also be used outside the UK and European Union.

Duration of data storage:
The duration of data storage depends on the statutory storage requirements and is usually 10 years.

Specific information about the website

Website Log Files

When you visit our websites, your browser transmits certain data to our web server for technical reasons. The following data are recorded during an ongoing connection for communication between your internet browser and our web server:

Date and time of your request
Name of the requested file
Page from which the file was requested
Access status (file transferred, file not found, etc.)
 Type and version of the browser and the operating system you use
Full IP address of the requesting computer
Quantity of data transferred

For reasons of technical security, in particular to prevent attacks on our web server, we store these data for a short period of time. It is impossible to discern the identity of individuals based on this data. After seven days at the latest, the data is anonymized by shortening the IP address at the domain level, so that it is no longer possible to establish any reference to the individual user. The anonymized data will also be processed for statistical purposes. We don’t compare any data to data in other databases or forward them to third parties, even in excerpts.

Use of Google Analytics with the consent of the website visitor

This website uses Google Analytics, a web analysis service provided by Google Inc. (“Google”), on the basis of the consent of the website visitors. Google Analytics uses so-called “cookies”, text files that are stored on your computer and that enable your use of the website to be analyzed. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. If IP anonymization is activated on this website, your IP address will be shortened beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. The full IP address will only be transmitted to a Google server in the USA and shortened there in exceptional cases. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You can prevent the storage of cookies by setting your browser software accordingly; we would like to point out, however, that in this case you may not be able to use all functions of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by using the link below Download and install browser plug-in (http://tools.google.com/dlpage/gaoptout?hl=de). In view of the discussion about the use of analysis tools with full IP addresses, we would like to point out that this website will only use Google Analytics with prior consent and with the extension “_anonymizeIp ()” and therefore IP addresses will only be processed in abbreviated form in order to exclude a direct personal reference. Especially for browsers on mobile devices, please click this link (please link with (javascript:gaOptout()) to allow Google Analytics to record anonymously on this website for your To prevent future browsers by means of a so-called “opt-out cookie”.

Information about other data processing procedures

Specific information for the processing of customer data / client data / prospective parties’ data

Affected data:
Data communicated for contract execution; if necessary, additional data for processing on the basis of your express consent.

Processing Purpose:
Execution of the contract; among others offers and quotes, orders, sales and invoicing, as well as quality assurance.

Categories of recipients:

Public authorities in the event of priority legislation.
External service providers or other contractors, including for data processing and hosting, for shipping, transport and logistics, service providers for printing and sending information, for establishing contact and for exchanging information in the context of order fulfillment.
Other external bodies in so far as the data subject has given their consent or a transmission is permitted due to a prevailing interest, i.e., for credit information when purchasing on account, for sending information electronically, for quality assurance purposes.

Third-country transfers:
As part of contractual execution, processors could also be used outside the UK and the European Union.

Duration of data storage:
The duration of data storage depends on the statutory storage requirements and is usually 10 years.

Specific information about the application process

Affected data:
Application information

Processing Purpose:
Implementation of application process

Categories of recipients:

Public authorities in the event of priority legislation
External service providers or other contractors i.e., for data processing and hosting
Other external bodies in so far as the data subject has given their consent or a transmission is permitted due to a prevail-ing interest i.e., customers and prospective parties in the context of order acquisition.

Third-country transfers:
As part of contractual execution, processors could also be used outside the UK and European Union.

 Duration of data storage:
Application data are usually deleted within one month after notification of the decision, unless consent has been given to longer data storage within the framework of inclusion in the service provider pool.

Specific information on the processing of employee data / data from independent service providers

Affected data:
Data communicated for contract execution; if necessary, additional data for processing on the basis of your express consent, e.g., data on professional qualifications.

Processing Purpose:
Execution of the contract within the framework of the employment relationship / the concluded service contract, SRM, establishment and support of a service provider pool (admission after consent), transmission of selected service provider data and data of their employees to interested parties, customers and clients, to prove their qualifications.

Categories of recipients:

Public authorities in the event of priority legislation, i.e., tax office, social security agency, professional association
Customers / clients in order to prove the qualifications of the service providers within the framework of a project
External service providers or other contractors, including for data processing and hosting, for remuneration / fee accounting, for travel expense accounting, for insurance benefits
Other external bodies in so far as the data subject has given his consent or a transmission is permitted due to a prevailing interest, i.e., customers and prospective parties in the context of order acquisition, insurance benefits.

Third-country transfers:
As part of contractual execution, processors could also be used outside the UK and European Union.

Duration of data storage:
The duration of data storage depends on the statutory storage requirements and is usually 10 years.

Specific information for the processing of supplier data

Affected data:
Data communicated for contract execution; if necessary, additional data for processing on the basis of your express consent.

Processing Purpose:
Contract execution, i.e., inquiries, purchasing, quality assurance

Categories of recipients:

Public authorities in the event of priority legislation, i.e., tax office, customs
External service providers or other contractors, i.e., for data processing and hosting, accounting, payment processing
Other external bodies in so far as the data subject has given his consent or a transmission is permitted due to a prevailing interest.

Third-country transfers:
As part of contractual execution, processors could also be used outside the UK and European Union.

Duration of data storage:
The duration of data storage depends on the statutory storage requirements and is usually 10 years.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

Contract execution
Inquiries for services and quotes
Application information

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

Your consent. You are able to remove your consent at any time. You can do this by contacting Privacy@TheMindMarket.com
We have a legitimate interest

How we store your personal information

We store your information, whenever possible, on secure servers in the UK or the European Economic Area (EEA).

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at Privacy@TheMindMarket.com or +44 (0)204 538 6011 if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at Privacy@TheMindMarket.com.

You can also complain to the UK's Information Commissioner's Office (ICO) if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: +44 (0)303 123 1113

ICO website: www.ico.org.uk